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Course Evaluations Policy

Medical Students (M.D.)

Course Evaluations Policy

 

Evaluation Policy

 

Approved by UCC on 8.19.16

Through the effective use of evaluations, MUSC is able to transform constructive student feedback into potential means for improvement. Throughout your educational and medical careers, you will complete many evaluations and many evaluations will be completed about you. Evaluations are a very important aspect of your education.

E*Value

 

MUSC uses a web-based program called E*Value to administer evaluations. The College of Medicine’s Office of Assessment and Evaluation (OAE) oversees the COM E*Value program. E*Value is completely anonymous, meaning that the information you provide on any evaluation is de-identified to all MUSC personnel. Data can only be viewed in aggregate form and as well as separate data on evaluation compliance. The MUSC confidentiality statement states that the only time MUSC is allowed to contact E*Value to find out the identity of a student evaluator is if a threatening remark is made. It is imperative to understand the confidentiality statement MUSC to utilize E*Value as a resource for providing constructive feedback. Please reference the confidentiality statement in its entirety here: Academic Evaluation Conflict of Interest Policy

To use E*Value for completing evaluations, you can log on to E*Value with your MUSC Net ID and Password. Also whenever an evaluation is assigned to you, you will receive an email message that the E*Value system sends to your MUSC email account with a link directly to that evaluation. This link will automatically log you into the E*Value program and take you to your evaluation queue.

Year 1 & 2 Evaluation Policy

 

In your first two years of medical school, you will complete mandatory evaluations about blocks, themes, small group preceptors, peers, and faculty lecturers. The email notifications for evaluations will occur at the conclusion of an educational block or semester. You will have a 7-day period to complete these evaluations. It is highly recommended to complete evaluations promptly as to retain as much pertinent information about your experiences. Once all evaluations are completed, the evaluation data is reviewed by OAE, course/theme leaders and primary faculty teachers in the first and second years as well as the students who are selected as curriculum representatives. Curriculum representatives create a report on the evaluation data which is disseminated to the entire class so that your class is aware how the courses were overall evaluated and what potential improvements have been made based on your feedback. At MUSC, the completion of these evaluations is mandatory. Failure to complete and submit evaluations in the 1 week period will render you ineligible for block honors for that block. If you do not complete all pending evaluations before the end of the semester as your professional obligation, a Physicianship Evaluation Form will be submitted to the Assistant and Associate Deans for the Office of Student Affairs.

Year 3 & 4 Evaluation Policy

 

In your 3rd and 4th year of medical school, you will complete mandatory evaluations about rotations, residents, fellows, preceptors, peers, and faculty lecturers. The email notifications for evaluations will occur one week before the conclusion of an educational rotation. You will have a 14-day period to complete these evaluations. It is highly recommended to complete evaluations promptly as to retain as much pertinent information about your experiences. Once all evaluations are completed, the evaluation data is reviewed by the OAE, rotation directors, coordinators, and primary faculty teachers. Curriculum representatives create a report on the evaluation data which is disseminated to the entire class so that your class is aware how the courses were overall evaluated and what potential improvements have been made based on your feedback. At MUSC, the completion of these evaluations is mandatory. If you do not complete and submit evaluations in the 2 week period you will not be able to access your Clinical Performance Evaluations or comments about your performance. If you do not complete all pending evaluations before the end of the semester as your professional obligation, a Physicianship Evaluation Form will be submitted to the Assistant and Associate Deans for the Office of Student Affairs

Reporting of Data Collected

 

In all years, Course Directors as well as the Office of Assessment and Evaluation monitor evaluation completion compliance. The Office of Assessment and Evaluation summarizes, reviews, and discusses the evaluation data incorporated into a Continuous Quality Improvement model, to make improvements in all the courses during all four years. This office also produces an annual report that summarizes its findings. This report is used by the College of Medicine Undergraduate Curriculum Committee in its role to oversee the entire curriculum. In order for the evaluation data to be most productive, it is necessary to know how to communicate effectively when completing evaluations. Please remember to be descriptive and clear in your feedback. Everyone has valid and worthwhile feedback and should contribute honest critiques in a productive and useful manner. If you have any questions regarding evaluations, please contact the Office of Assessment and Evaluation. Please remember your feedback is very important to us. Thank you in advance for viable improvements you will make to our curriculum.