Policy ID Number: N\A
Policy Title: Grade Grievance Policy
Approval Authority: Undergraduate Curriculum Committee
Responsible Entity: College of Medicine
Policy Owner: Undergraduate Curriculum Committee
I. Policy Statement
Primary responsibility for assigning grades rests with the theme leaders (Year 1 and 2) and the clinical clerkship directors (Year 3 and 4). The specific activities to be performed, the levels of expected performance, and the tools used to measure that performance are clearly outlined in block, clerkship and course syllabi.
Students enrolled in courses of the College of Medicine’s MD Degree Program.
III. Approval Authority
Undergraduate Curriculum Committee
IV. Purpose of This Policy
This policy is designed to outline the due process provided to a medical student who takes exception to the grade or assessment received during course work in the MD program at MUSC.
V. Who Should Be Knowledgeable about This Policy
College of Medicine students
College of Medicine Faculty and Course Directors
College of Medicine Undergraduate Medical Education Deans and Support Staff
VI. The Policy
Students are encouraged to first meet with the theme leader or the clinical clerkship director to discuss the concern regarding the grade. If after discussion, the student wishes to initiate the grade grievance process, the following steps must be taken:
1. The student must submit the formal grievance in writing to the theme director or the clinical clerkship director within 30 days of release of the grade that is being disputed. The theme director or the clinical clerkship director will respond in writing to the student’s grievance to indicate their decision.
2. If the decision of the theme leader or clinical clerkship director does not result in a resolution that is satisfactory to the student, the student may appeal to the Planning and Evaluation Committee (Year 1 and 2) or Clinical Sciences Planning and Evaluation Committee (Year 3 or 4) associated with the preclinical theme or clinical courses respectively. The formal grievance must be submitted in writing to the chair of the committee within 7 days of the theme or the clinical clerkship director’s decision.
3. If the decision of the committee does not result in resolution that is satisfactory to the student, the student may make a final appeal to the Associate Dean for Curriculum, Basic Sciences and the Associate Dean for Curriculum, Clinical Sciences. The formal grievance must be submitted in writing to either associate dean within 7 days of the committee’s decision. The joint decision by the Associate Deans for Curriculum is considered final.
The student will be given:
- proper notice of the meeting location and time,
- meaningful opportunity to present their grievance before the committee or the associate deans, (students may also choose not to appear), and
- opportunity for review by unbiased individuals who do not have a conflict of interest.
In the event of potential conflict of interest, individual committee members already familiar with the case will recuse themselves from the deliberation and determination of outcome. Should one Associate Dean for Curriculum require recusal, the Senior Associate Dean for Medical Education will appoint a senior level educator to assist in the deliberation and determination of outcome at the final level of the grievance.
VII. Special situations
VIII. Sanctions for Non-compliance
IX. Related Information
A. References, citations
X. Communication Plan
Students will receive annual notification via MyQuest modules with attestation required.
Faculty will receive annual notification via MyQuest modules.
XII. Review Cycle
Policy will be reviewed at least every 2 years.
XIII. Approval History
List original approval date and subsequent review dates
Approval Authority Date Approved
Undergraduate Curriculum Committee 2012
Undergraduate Curriculum Committee June 16, 2017
XVII. Approval Signature
Donna Kern, MD (Signature) June 16, 2017
Title: Senior Associate Dean for Medical Education, Chair EDAS Council