Policy ID Number: N/A
Policy Title: Grading and Assessment Policy – Pre-clinical Integrated Curriculum
Approval Authority: Undergraduate Curriculum Committee
Responsible Entity: College of Medicine
Policy Owner: Planning and Evaluation Committees 1 and 2
I. Policy Statement
Student grades are reported to the registrar at the end of each semester. Preclinical students receive a semester grade for each of the four themes and the grade will be recorded as H, P, or NP.
Students enrolled in courses of the College of Medicine’s MD Degree Program.
III. Approval Authority
Undergraduate Curriculum Committee
IV. Purpose of This Policy
The purpose of the policy is to delineate how grades are determined for preclinical students.
V. Who Should Be Knowledgeable about This Policy
College of Medicine students
College of Medicine Faculty and Course Directors
College of Medicine Undergraduate Medical Education Deans and Support Staff
VI. The Policy
The Honors/Pass/No Pass System: Student grades are reported to the registrar at the end of each semester. Preclinical students receive a semester grade for each of the four themes and the grade will be recorded as H, P, or NP. Grades are achieved as follows:
Block exams: At the close of each block, students take a fully integrated objective exam. Questions from subject matter of each of the themes are co-mingled and, in some cases, clustered under a single clinical scenario. The block exam is designed to reflect USMLE Step I exam structure. (Practice quizzes are provided during each block. The quizzes allow students to become familiar with the type and format of questions found on the Block Exam.) Graded responses on the block exam are sorted to provide theme grades which are reported as a raw score and % score. Block exam scores that meet the threshold required to demonstrate competency are combined with scores from additional theme-specific graded activities to provide the final 4 theme scores for the semester.
Demonstration of Competency
At the end of each semester students receive a score for each of the longitudinal themes.
· If the overall average score derived from block and/or practical exams for a theme is <>, the student will not be eligible to demonstrate further competency by Assurance of Competency Exam (ACE), and will receive a final theme grade of NP (No Pass). The student will not progress to the next academic semester.
· If the overall average score derived from block and/or practical exams for a theme is <70% but="">70%>, the student must demonstrate competency by completing Assurance of Competency Exams (ACE) in the knowledge portion of the theme(s) in order to pass the theme and progress to the next academic semester. Each theme-specific ACE examines content from each of the blocks in which the student scored below 70%. In order to pass a theme, a student must demonstrate competency by achieving a minimum score of 70% in each required ACE. Failure to achieve a minimum score of 70% in each ACE will result in a final theme grade of NP (No Pass) and the student will not progress to the next academic semester.
· Competency of clinical skills must be demonstrated longitudinally throughout the semester; failure to attain competency through improvement of skills by the end of the semester will result in failure of the Fundamentals of Care Theme.
Honors Designation in Blocks: Students may achieve Honors Designation in each of the twelve preclinical blocks by the following achievement:
· Overall average ≥ 90% on all combined, graded subject matter in the block
· 100% completion of all academic and professional obligations required of the deadline
· 100% completion of theme and faculty evaluation in E*Value.
A record of Block Honor Designations does not appear on the academic transcript, but will be maintained in the Dean’s Office for inclusion in scholarship and/or research applications, consideration of AOA designation or other honors, and for documentation within the Dean’s letter (MSPE) which is an important component of each student’s residency application packet.
E*Value Evaluation of the Blocks and Themes: Students will be given the opportunity to evaluate the overall blocks, themes and the teachers within each theme using the on-line E*Value system. The Dean’s Office will notify all students via email when these required evaluations become available. E*Value evaluations and comments are anonymous, but the software used in the course and faculty evaluation administration permits us to know which students have completed the evaluations. Students who do not complete the theme and faculty evaluations cannot be considered for Block Honors Designation.
VII. Special situations
VIII. Sanctions for Non-compliance
IX. Related Information
A. References, citations
X. Communication Plan
Students enrolled in preclinical courses will be educated about this policy at their orientation to each semester, following the first block exam, and any time a substantial update occurs. All faculty are asked to review key policies related to education on an annual basis. Course directors will be notified annually via email to review the policy and more often if substantial changes are adopted.
XII. Review Cycle
Policy will be reviewed at least every 2 years.
XIII. Approval History
List original approval date and subsequent review dates
Approval Authority Date Approved
Undergraduate Curriculum Committee 2012
Joint Planning and Evaluation Committee June 21, 2017
Undergraduate Curriculum Committee June 22, 2017
XIV. Approval Signature
Donna Kern, MD (Signature) Date: June 22, 2017
Title: Senior Associate Dean for Medical Education, Chair EDAS Council