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Medical Student Performance Evaluation Policy

Medical Students (M.D.)

Policy ID Number: N/A
Policy Title: Medical Student Performance Evaluation Policy
Classification: University
Approval Authority: EDAS Council
Responsible Entity: College of Medicine
Policy Owner: Group on Student Affairs

I. Policy Statement

The policy statement will provide a brief, broad statement of purpose and desired outcomes.

II. Scope

Medical University of South Carolina Medical students

III. Approval Authority

EDAS Council

IV. Purpose of This Policy

The purpose of the policy is to define the MSPE letter, how writers of the letters are chosen, how students may challenge the contents of the letter, and how and to whom the letter is released.

V. Who Should Be Knowledgeable about This Policy

College of Medicine Deans
College of Medicine Students

VI. The Policy

The Medical Student Performance Evaluation (MSPE) is a comprehensive assessment of performance of medical students and is part of the student’s academic record. It is not a letter of recommendation. Students are provided names of faculty members writing MSPE’s for the academic year, and have the ability to preference up to three specific individuals. All potential assignments must be reviewed for any conflict of interest on both sides, and to ensure faculty members do not exceed their allotted number of overall MSPE assignments.  While every effort will be made to ensure a student receives one of the MSPE writers preferenced, this is not guaranteed. If concerns arise, students have the ability to request MSPE writer reassignment by contacting the Associate Dean of Career Planning who oversees the MSPE process and makes a final decision. Students are entitled and invited to review their final MSPE and challenge any perceived discrepancy from their academic record including the narrative text. If a discrepancy is noted, it first should be brought to the attention of the MSPE writer. If a resolution is not agreed upon, it is then brought to the attention of the Associate Dean of Career Planning. If that also fails to resolve the discrepancy, the EDAS Council will review the student’s concern and make a final decision. If a discrepancy is in relation to a specific grade or narrative comments from the clerkship that are included unedited in the MSPE, the Grade Grievance Policy should be followed.

To ensure confidentially and integrity in the transmission, the College of Medicine Dean’s Office will not release MSPE(s) to students or graduates. The College of Medicine will release all MSPEs for current fourth year medical students to the Electronic Residency Application Service (ERAS) on October 1. Students or graduates who wish to receive a copy of their MSPE or have their MSPE released to other individuals or organizations are referred to the Student Academic Records Policy. All persons must submit a written request for his/her MSPE letter to be released. The request may be sent via email or fax with the following information:

  • Name (include full name, with any previous names used while enrolled)
  • Graduation Year
  • Mailing Address of Fellowship/Residency Program
  • Email address of the person who is to receive the letter

Requests by graduates will be processed within two weeks after the request is received. Specific handling instructions must be included in the initial request. For example, if a student is applying to fellowship programs through ERAS, they may need to have their AAMC ID number placed on the document. All requests will be processed in the order received.

VII. Communication Plan

The policy is included in the Student Handbook and students are required to review it annually (via attestation).

VIII. Definitions

N/A

IX. Review Cycle

At least every three years

X. Approval History

List original approval date and subsequent review dates

Approval Authority Date Approved
EDAS Council April 3, 2019

XI. Approval Signature


Donna Kern, MD April 3, 2019
Title: Senior Associate Dean for Medical Education, College of Medicine  Date