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Student Organization Resources

Whether you're leading a student organization or planning your next campus event, you'll find resources to help you succeed. Explore the tools, policies and guidance you need to manage your organization, reserve space and equipment, request funding, promote events and create engaging experiences for your fellow students.

Organize, connect and grow

MUSC uses Engage, the official platform for student organizations and events, to promote activities, meetings and opportunities across campus. It also provides tools to manage your student organization online. Organization officers and advisors can use the “Manage Organization” button on their organization’s homepage to:

  • Create and advertise events and meetings
  • Collect forms, applications and surveys online
  • Hold elections online
  • Store organizational files
  • Message organization members
  • Track attendance at events and meetings

All student organizations at MUSC are required to keep their officer, advisor and roster information in Engage up to date since it is the only location for organizational contact information.

If you have any questions on how to manage your group's page in Engage or want to learn how to do even more, please contact the Assistant Director for Student Life & Engagement, at 843-792-2636 or stuinfo@musc.edu.

Click here for Engage

Student Events

New to event planning as a student organization officer or chair? Contact the Office of Student Engagement to schedule a walk-through and learn about MUSC policies and procedures before making event arrangements or signing contracts. Our office is here to help you understand the approval, alcohol, safety and planning requirements.

All events hosted by a recognized student organization where students are the primary attendees and either a contract is required or alcohol is served or available for purchase, including happy hours and cash bars, must be entered into Engage at least six weeks before the event using the “Create Event” button located under your organization’s profile.

Hosting an event with alcohol comes with added responsibility. As an MUSC student organization, you are responsible for creating a safe environment for your guests and following MUSC policies and South Carolina law.

Student Organizations are expected to abide by the MUSC Alcohol Service Policy when planning an event in which alcohol will be served.

Please remember that students should not sign contracts on behalf of their organizations. All leases, rental agreements or contracts (this includes invoices or waivers with "terms & conditions") related to a student event must be submitted to MUSC Legal Services via Symplr. College specific organizations should reach out to the appropriate Dean’s office with questions, university wide organizations should reach out to the Office of Student Engagement.

MUSC Insurance Services will be copied on your Engage submission to determine if your event requires additional insurance if your event poses additional risk. This applies to student events with contracts, terms and conditions, alcohol or other qualifying activities.

All hosts must review the Responsible Hosting Guidelines ahead of planning any event involving contracts or alcohol.

To reserve space on campus, you'll need to work with a faculty or staff member who can submit a reservation request through MUSC's 25Live system. You can connect with your student organization advisor, someone in your college's dean's office or a staff member in the Office of Student Engagement for assistance. Campus spaces are in high demand, so we encourage you to plan ahead and submit your reservation request early to secure your preferred location.

The Charleston Medical District Greenway is not reserved through MUSC, but you should review their Reserved Meeting Space page to learn more about this process.

Registered student organizations may check out equipment through the Office of Student Engagement and Student Government Association by completing the SGA/OSE Equipment Checkout Request form. Whether you are planning an event, presentation, or group activity, we are here to help set you up for success.

All requests are subject to availability and must be submitted at least five business days before your requested pickup date.

For questions or to get started, contact us at 843-792-2693.

Each year, the MUSC Student Government Association designates a portion of its budget for the SGA Allocations Fund, which supports select universitywide events and programs organized by registered student organizations. Applications for funding must be submitted via the SGA Allocations Request Form on Engage. Approved events and programs are required to be promoted on Engage and included in Student Broadcast emails.

Learn more about how to apply for funding and additional SGA policies and procedures here.

Increase your event’s visibility across campus by creating an event listing on Engage under your student organization’s profile. Include a link to your Engage event listing when submitting your announcement to Student Broadcast to help students discover your event, learn more and get involved.

Expand your event’s reach by promoting it through Student Broadcast, MUSC’s official student newsletter. This campuswide communication channel helps student organizations generate interest in upcoming events, connect with students across colleges and encourage greater participation. Visit Student Communications to learn how to submit your event for consideration and review current submission guidelines.

You can also expand your event’s reach by connecting with the Student Government Association on Instagram at @musc_sga to request that your event be featured on its Instagram Story. Due to the volume of requests, the SGA Vice President for Communication may limit how frequently your event or announcement is shared.

Use of MUSC name and trademarks

The name "MUSC" is a registered trademark of the Medical University of South Carolina. Before reproducing the university’s name, logo or any other university trademark on T-shirts, mugs, decals, promotional materials or other items, you must obtain approval from the Office of Communications & Marketing.

Submit your request, along with any proposed designs, to brandmgr@musc.edu for review and approval. All requests and approved uses must comply with the Enterprise Brand Policy.

You can visit the MUSC Brand Center to access official logos, photos, style guides, templates and other brand resources. Access to these materials does not authorize their reproduction or use without prior approval.

Student Organizations Manual

Students, advisors and others affiliated with a recognized student organization must comply with all MUSC policies and federal, state and local laws and regulations. Receiving recognition status does not indicate MUSC's endorsement of the merits of an organization's mission, purpose or activity. The Student Organizational Manual complies with policies, guidelines and resources relevant to Recognized Student Organizations. All students and organizations will be accountable for the policies included herein and any policies in the individual college handbooks and departmental publications. Students are encouraged to access this manual and college information for complete policy definitions and guidelines in original policy documents. This manual will be updated as necessary.

View the manual

Contact the Office of Student Engagement

45 Courtenay Dr, Ste 213
Charleston, SC 29425-8917

Hours of Operation: Monday-Friday, 8:00 am-4:30 pm

Phone: 843-792-2693

Email: stuinfo@musc.edu

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